Executive Assistant

Port Coquitlam, BC

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At StoryTap, we are the leader in story-led video automation. Our patented platform lets brands easily produce and automatically share authentic video stories from customers or employees. From video product reviews to Q&A, testimonials and more. The end result? Stronger consumer relationships and measurable bottom-line results.To achieve this mission, we’ll need an all-star team onboard to help us out.We’re on the search for a local Executive Assistant who is able to support both the CEO as well as the leadership team in both administrative & planning duties. This individual should be able to work 50% remotely and 50% from Port Coquitlam, BC. In this role, you will work alongside the CEO & the leadership team in supporting them through various tasks to help our team move faster and better. You’re likely an expert planner, a top-notch organizer, and you consistently find yourself staying two steps ahead of most people. Most of all, you’re an excellent communicator & you want to help. As our Executive Assistant, you will assist in:

Calendar management & meeting coordination of CEO and other leaders where needed
Manage all event planning and travel / accommodation arrangements
Aid in the flow of information (via email, telephone, etc.) with accuracy and efficiency
Help conduct research & create reports, presentations, memos
Inbox management of CEO as well as agenda coordination & note-taking
Own the organization of internal documents with general administrative support
Assist with personal tasks and errands as needed – making reservations, confirming appointments, etc.
Record & submit expense reports
Other ad hoc duties may be required

Here’s what you’ll need:

3-5+ years of personal and/or executive assistant experience
Proficiency in Google G-Suite, as well as Microsoft Office
Ability to work with senior management while exercising absolute discretion & confidentiality when privy to sensitive information
Top-notch organizational, multitasking, and time management skills
Ability to work independently and
Resourceful and solutions-oriented
Exceptional communication skills, both written and verbal

Here’s what to expect in the interview process: If you apply to this role and are selected to interview, here’s what you can expect:

Introduction: An initial interview with Jasmine, our People & Culture Lead
Round 1: An interview with Hilary, our Senior Director, Brand & Marketing Communications
Round 2: An interview with Bernadette Butler, CEO & Co-Founder
Round 3: An interview with Sean Braacx, our CPO & Co-Founder

…& references to follow. Ready to help contribute to the world of authentic video storytelling? Send in your resume to jasmine@storytap.com & we’ll be in touch to all qualified candidates. Looking forward to hearing from you!

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